TERMS & CONDITIONS

TERMINOLOGY


The following terminology applies to these Terms and Conditions, Privacy Statement, Disclaimer Notice, and any or all Agreements: “Attendee”, "Visitor", “You”, and “Your” refers to you, the person accessing this website and accepting Earp Expo’s terms and conditions. “Earp Expo”, “Ourselves”, “We”, “Our”, and “Us”, refers to Earp Expo LLC. "Convention" refers to the event that will take place at the Downtown Marriott Convention Center in New Orleans, Louisiana from June 14-16, 2019. “Party”, “Parties”, "all", or “Us”, refers to the convention attendees, guests, vendors, staff, volunteers, and/or ourselves. All terms refer to the offer, acceptance and consideration of payment necessary to undertake the process of our assistance to the convention attendee in the most appropriate manner, whether by formal meetings of a fixed duration, or any other means, for the express purpose of meeting the convention attendee’s needs in respect of provision of Earp Expo’s stated services/products, in accordance with and subject to, prevailing law of the United States of America and more specifically the state of Louisiana. Any use of the above terminology or other words in the singular, plural, capitalization and/or he/she or they, are taken as interchangeable and therefore as referring to same.




EARP EXPO


We are a registered LLC formed to develop and execute this convention about the television series Wynonna Earp. Our planning committee is made solely of volunteers. All proceeds remaining after we pay for the talent, venue, photographers, etc. will carry forward to fund the next Earp Expo (deposits, scholarships, etc.).




REGISTRATION & ATTENDENCE


Your registration constitutes an offer to Earp Expo to attend a convention. All registrations are subject to acceptance by Earp Expo. If your registration is received in advance of the convention, it will either (i) be confirmed in writing (including, without limitation, by email), or (ii) if written confirmation is not sent within 14 days of us receiving your registration, be deemed to be confirmed unless we notify you otherwise. If your registration is received only at the convention itself, it will be confirmed by the act of Earp Expo permitting you entrance to the convention. A contract between Earp Expo and you will only be formed upon such confirmation. Earp Expo reserves the right to refuse to accept any registration. Your registration is issued for your personal use only. You may not procure registrations as agent for any third party, sell or otherwise transfer your registration to others or exploit your registration commercially or non-commercially in any way. Earp Expo reserves the right without liability to refuse admission to, or to eject from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who, in the opinion of Earp Expo, represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by Earp Expo, the venue owners, security personnel and/or management at the Event.




ACCESSIBILITY


It is our priority to meet all our attendees' needs to ensure they have a positive experience at Earp Expo. If you require assistance during the event, please email us at info@earpexpo.org.




CANCELLATIONS, REFUNDS, & TRANSFERS


Earp Expo will do everything within our power and ability to deliver a convention that is safe and inclusive for all who attend the convention. All guests appearing at Earp Expo do so subject to work commitments. We apologize in advance in the event that a guest is no longer able to attend Earp Expo. Unfortunately, due to the nature of this convention, all ticket packages and purchases are non-refundable. If you have purchased autographs or photo-ops for a guest who is no longer able to attend, the autographs and photo-ops may be transferred to be used with another guest attending the convention. If the convention is cancelled or rescheduled, we will alert you as soon as possible, by means of the email used to register when purchasing the ticket(s). In the event that you suddenly find yourself unable to attend Earp Expo, but you have already purchased tickets, Eventbrite does allow for the option to transfer tickets. This is done at your own discretion. Again, please note that you may not procure registrations as an agent for any third party, sell, or otherwise transfer your registration to others or exploit your registration commercially or non-commercially in any way.




CONDUCT


Earp Expo is committed to providing a safe and fun experience for all attending the convention. As such, all are expected to adhere to and entitled to respectful treatment at our convention and associated events. Earp Expo will not tolerate inappropriate behavior of any kind, including but not limited to harassment because of age, disability, marital status, race or color, national origin, religion, sex, sexual orientation, or gender identity. Any threatening behavior toward guests, staff, volunteers, or attendees with the intent to abuse, annoy, alarm, embarrass, harass, or torment another is unacceptable and grounds for removal from the convention without refund. If unacceptable behavior continues upon being escorted from the convention, local authorities may be asked to pursue criminal charges. Anyone who experiences or witnesses inappropriate behavior are encouraged to report it to any staff member, volunteer, or security immediately without concerns for their personal safety or repercussions. Our staff and volunteers will be wearing badges marked as such. Staff will be located throughout the convention venue, and you are strongly encouraged to immediately find a Staff Member or Volunteer to report the incident.




FILMING, RECORDING, & PHOTOGRAPHY


All unauthorized filming, sound recording and photography, or the unauthorized transmitting of audio or visual material, data or information, is expressly prohibited at Earp Expo. Out of respect for our guests, photos and/or videos of cast members while they are walking throughout the convention venue/hotel are strictly prohibited. For details pertaining specifically to photo-ops, please scroll down further. As a convention attendee, you consent to filming, sound recording and photography and you consent to the use by Earp Expo of any such film, sound recording or photography anywhere in the World for promotional, marketing, and other purposes, without the need for an individual waiver of such needing to be executed. As a convention attendee you also waive any rights to use of your image while you are at the convention. Your ticket of pass is proof of your waiver to use of your image and sound.




WEAPONS & LARGE PROP RULES & REGULATIONS


Please keep in mind that Earp Expo is a family-oriented convention and the rules regarding weapons are designed to keep everyone safe. Earp Expo is committed to providing a safe and welcoming environment for all persons attending the convention. Any item that Earp Expo believes may be a weapon must be immediately taken to Weapons Check for examination. Weapons that Earp Expo determines are admissible will be marked with an identifying tag and may be brought into the convention. Any weapon that Earp Expo considers to be inadmissible must be stored at Weapons Check or immediately removed from the convention. Any prohibited (illegal) weapon must be removed from the convention. The decision to remove any weapons is final and will be strictly enforced to ensure a safe environment for all attendees. Failure to respect any of the weapon rules may result in any or all of the following: Confiscation of weapon or item, without return; Loss of admission to the show without refund; The involvement of law enforcement agencies.




AUTOGRAPHS & PHOTO OPS


Autographs will be available for purchase prior to the convention and they will also be sold on a cash-only basis at the convention. You will need to show your ticket confirmation at the time of the autograph signing. Please bring and present your ticket at the autograph table. If you have purchased an autograph, that can be used towards signing a free 8x10 photo by the guests, or an item of your choice. If you have multiple items you would like to have signed, please purchase additional autograph tickets. All items used for autographs are subject to guest approval, and guests reserve the right to not sign any items they consider inappropriate or offensive. Photo ops will be available for purchase prior to the convention and they will also be sold on a cash-only basis at the convention. "Selfies" will also be sold on a cash-only basis at the autograph table for a price set by the guest. You will need to show your ticket confirmation at the time of the photo op. Please bring and present your ticket at the photo op table. Guests reserve the right to not pose with anyone who makes them feel uncomfortable, at the guest's sole discretion. Due to time constraints, please limit your conversation with guests during autographs and photo ops out of respect for all attendees in line. Earp Expo volunteers are trained to monitor the lines; in the event that you are holding up the line, volunteers will ask you to finish up the conversation and move along.




DISCLAIMER FOR ACTIVITIES


You should consider carefully whether you will be able to participate in any activities offered as part of the convention program. Earp Expo warns that some activities may be physically demanding and/or carry inherent dangers. You accept that it is entirely your responsibility to decide whether participation in any activity in the convention program is appropriate to your capabilities, aptitude, fitness and health. You also accept that it is entirely your responsibility to observe all safety requirements and instructions that you may be given in relation to such activities. To the extent permitted by applicable law, Earp Expo and all entities within the Earp Expo planning committee (as well as any employees or other representatives of the same) hereby disclaim any liability for any loss, injury or damage whatsoever that you may suffer in connection with or arising from the convention whether direct, indirect, incidental, special or consequential (including, without limitation, loss of profit, loss of business or any other type of economic loss) or otherwise arising from your participation in any activities offered as part of the convention program (including, without limitation, any activities held outside of, or incidentally to, the main convention that you are visiting).




FOOD AND BEVERAGES


Due to licensing requirements and for quality control, all food and beverages served at Earp Expo must be supplied and prepared by the Hyatt Regency New Orleans. Please be respectful of this and do not bring any outside food or drinks into the panel, autograph, and photo op rooms. Attendees who are found with outside food and beverages will be asked to step out to finish consuming said food and beverage, or to discard said food and beverage. If you have plans to consume alcohol during your visit, please remember to bring proper identification. The legal age of alcohol consumption in is 21+. If you are caught at the event consuming alcohol or providing alcohol to minor(s) you will be removed from the rest of the event and you will forfeit your pass and autograph and meet and greet tickets that remain and further criminal actions may be initiated. You will not be reimbursed for the cost of your ticket, passes, photo ops, meet and greets etc.




LICENSE


Unless otherwise stated, Earp Expo owns the intellectual property rights for all material on Earp Expo’s website. All intellectual property rights are reserved. You may view and/or print pages from http://www.earpexpo.org for your own personal use subject to restrictions set in these terms and conditions.




YOU SHALL NOT


Republish material from http://www.earpexpo.org Sell, rent or sub-license material from http://www.earpexpo.org Reproduce, duplicate or copy material from http://www.earpexpo.org Redistribute content from Earp Expo (unless content is specifically made for redistribution).




CONTACT INFORMATION


If you have any queries regarding any of our terms, please contact us at info@earpexpo.org




RIGHT TO AMEND


Earp Expo reserves the right to amend these terms and conditions (without notice) from time to time and you will be subject to the terms and conditions in force at the time that the convention is staged.




WELCOME TO EARP EXPO


The following terms and conditions outline the rules and regulations of Earp Expo Convention in New Orleans, Louisiana. These terms and conditions are intended to help produce a convention and to ensure the safety of all participants. These terms and conditions apply to all convention attendees. By accessing this website and/or purchasing a ticket or pass to attend Earp Expo, you accept these terms and conditions in full. Please read these terms and conditions carefully as they contain important information. Do not continue to use Earp Expo’s website or purchase ticket(s) if you do not accept all of the terms and conditions stated on this page.





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2021 EARP EXPO LLC   For Questions contact us at info@earpexpo.org